Managed Safe AI
Managed Safe AI: we keep your AI safe every month
Locking AI down once is not enough. Vendors change plans and terms, new tools appear, staff come and go, and guidance keeps moving. Managed Safe AI is a monthly service that keeps your exposure low and your records ready.
What we do every month
- Check what is in use: look for new shadow AI and settings drift, and close what we find
- Track vendor changes: plan, feature and terms changes that affect your data
- Keep the policy current: updates as guidance changes, approved by your leadership
- Train new hires: every new starter trained and signed off
- Approve new use cases safely: staff ask "can I use this for that?" and get a straight answer
- Keep records ready: a regular report your quality, compliance or legal lead can use
Want us to run the rest of your IT too? See Managed IT and Technology Leadership.
Why monthly
The tools you approve this quarter will change their plans, features and terms. A safe setting in spring may not be safe in autumn. Managed Safe AI means someone is watching, on your side.
Terms
Monthly, with a 3-month minimum.
How it fits together
AI Safety Check (10 days). Find every AI tool your team uses, what data goes into it, and the biggest risks. The fee is credited in full to Setup.
Safe AI Setup (up to 50 staff). Every Setup starts with an AI Safety Check. Lock it down: approved tools, access controls, a clear policy, logging, and every staff member trained and signed off.
Managed Safe AI (monthly, 3-month minimum). Keep it safe as tools, vendors, staff and rules change.
Our guarantee: if the agreed controls are not in place by the agreed date, we keep working free until they are.
Why Assets Digital
Founder-led: every engagement is led by Shane Donoher, whose background is in security, infrastructure and regulated technology. You work with the person doing the work.
"Assets Digital has been instrumental in helping us with technical design and implementing our IT strategy, security, and network infrastructure in very short time… Shane and his team are outstanding." — Zachary Betts, Google review
"I didn't realize how many manual tasks we could automate until we started working with Assets Digital. Superb team. Super friendly. Competent and responsive!" — Wade Houston, Google review
"In one session Shane solved them for us… He is a wealth of incredible knowledge which he readily shares so patiently and in 'lay speak.'" — Katherine Rothman, Google review
FAQ
What is Managed Safe AI?
A monthly service that keeps your AI tools, access, policy and training locked down and current, so your team can use AI without exposing your data.
Is there a minimum term?
Yes: 3 months.
Do you replace our IT provider?
No. We focus on AI tools, rules and training, and work alongside your IT team or provider.
Do you guarantee we pass an inspection or audit?
No one honestly can. We keep good controls and records in place so your quality, compliance or legal lead has what they need.
Can we start with Managed Safe AI directly?
We start with an AI Safety Check and Safe AI Setup, so we know exactly what we are protecting.
Keep it safe without running it yourself
It starts with a 10-day AI Safety Check.
Book an AI Safety CheckNot legal advice. Assets Digital is not a law firm and does not certify compliance. We help you put sensible controls in place; your counsel, compliance or quality lead decides what your rules require.